International Relocation Financial Solutions

End-to-End Relocation Financial Program Solutions for Peace of Mind

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Consistency, accuracy, and compliance – it’s what everyone needs.

InterLink provides a seamless workflow from the cost estimate to the balance sheet, obtaining Certificates of Coverage through to the payroll instructions and reconciliation of global compensation.

GlobalLink® is a cloud-based software that securely centralizes data via a Secure Sockets Layer (SSL) platform. GlobalLink® has extensive processes in place to ensure data security and data privacy legislation compliance.

Consolidated invoicing and payroll data batch capabilities provide efficiencies saving valuable time.

Central to the successful international relocation program

Expense Management

We have the necessary expertise to review, audit, and process multiple transferee reimbursements, policy benefit payments, and direct bill supplier payments.

Transferees submit expenses for reimbursement using our intuitive GlobalLink® platform or via the Mobile Application called Voyager Assistant. GlobalLink® is a centralized data repository so that all information is housed in one secure cloud-based platform.

Employing a consolidated invoicing strategy to further relieve client workload. We help clients stay focused on what is important.

Steps in our invoicing process include:

  1. Audit. Audit employee expenses to ensure compliance with the policy. Audit supplier invoices to ensure adherence to authorized benefits, contract terms, and appropriate services & fees.
  2. Process. Process payments via secure banking preferences. Weekly disbursement to the transferee, no waiting for client funding required. Payment in multiple currencies is available.
  3. Report. Track expenses with timely and accurate reporting. Partner with payroll(s) and tax partners to provide reporting. Regular reviews for cost analysis, benching marking, and budging trends.

It is important for time-sensitive payments to require expenses such as van line, tax services, and employee/vendor reimbursements. We combine the speed of automation with our expertise to offer reliable and efficient payment processing services.

GlobalLink® software allows for payment and invoicing in multiple currencies.

Projection and understanding of the financial impact are important steps for an international assignment or move. Making mobility easy – is what we do. By way of efficient and intuitive technology, and our expertise, Companies have accurate data for establishing budgets.

Global Assignment and Cross-border Relocation

  • Detailed cost estimating tool based on policy and robust tax engine
  • Multi-currency data entry and output
  • Tax Equalization and tax calculation logic for 90+ countries

Lump-Sum Calculator for U.S. and Canada

  • Empowers employees to manage the move
  • Easy to use and relieves the burden of processing reimbursements
  • Combines millions of current statistical records and is policy-driven

As it relates to an international assignment, a COLA is a standard benefit for many international assignment policies. This allowance is an extra amount to help offset the cost of living and currency fluctuations while on assignment.

Working with data service providers that are industry leaders, InterLink aids in customizing the indexes to reflect Client policies. InterLink’s attention to detail approach including embracing our own data, results in avoiding double payments.

We work in coordination with global payrolls for payroll instructions, and ongoing maintenance including hypothetical tax and material updates. The payroll reconciliation process is to ensure accurate enactment of payroll instructions and capture of outlying payroll items such as retirement contributions, employer contributions, meal plans, etc.

A Balance Sheet is a compensation approach designed to equalize the purchasing power of employees who are living abroad and in their home country. In addition, it is used to provide payroll instructions for payment of policy benefits such as a cost of living allowance, which are used to offset differences in costs of goods and services and currency fluctuations between assignment locations.

We manage the end-to-end process from the assignment planning stages to deployment of global talent through the repatriation period. Our system tracks the status and progress of country-specific compensation accumulation via GlobalLink ® client portal for payroll reporting, tax management and compliance.

Risk and compliance management while having the ability to access your total spend data is essential.

Essential features of GlobalLink ® include a highly specialized system and the security features to deal with sensitive and highly regulated personal data yet have the capability of facilitating compliant information flows between home and host countries. InterLink’s financial team reports on compensation that has been paid from another country. When an assignee is working in a foreign country, their wages may need to be reported in both the home and host countries via a shadow payroll. It is important to note that just because compensation is not paid from one location does not mean that the income is not taxable in that country.

Shadow payroll can be set up in the home country if the assignee’s pay is being delivered by the host location, which is required in some countries. Different countries have different payroll compliance laws authorizing specific wage reporting requirements to ensure taxes are being paid in an appropriate manner in that particular jurisdiction.

It’s common for this aspect to be overlooked and doing so can result in issues that affect both the Company and the assignee. InterLink’s comprehensive global mobility support includes the Certificate of Coverage (COC) process.

Determining which country’s social security plans will need to have contributions is an important question to answer. Depending on the home and host countries, contributions may be required in the home, host, or both. In addition to the contribution question, we advise and work with our

Clients to develop a policy should the assignee stand to lose any benefit entitlements because of the assignment. Bilateral totalization agreements (social security treaties between two countries) exist which address contributions and benefit entitlements.

Assignees who are exempt from US or foreign Social Security Coverage under a treaty must document their exemption by obtaining a COC from the country that will continue to cover them.

InterLink manages the following:

  • Completion of Certificate of Coverage applications
  • Full tracking of status and expiration dates for all global applications
  • File for extensions as needed
  • Provide reporting to Client and tax service provider

InterLink deems our GlobalLink system and Client-Facing Global Cost Estimation tools to be in scope for GDPR.

The General Data Protection Regulation (GDPR) is a regulation enacted by the European Union for the protection of individual data subjects who are citizens or residents of the EU. The regulation which replaces the Data Protection Directorate of 1995 was enacted in 2016 and went into full effect on May 25th, 2018.


Free White Paper

Best Practices for Tax Gross Up

Discover the secrets to seamless tax gross up and gain valuable insights into this essential relocation process. Learn how to effectively calculate and manage tax gross up to ensure a smooth and worry-free transition for you and your employees.

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